HR Operations Specialist

Responsibilities

• Deliver end‑to‑end Poland HR administrative services in line with agreed scope including but not limited to:

  • Employment contract amendments or new contracts related to job change, salary change, FTE change, remote work etc.

  • Employment and income certificates

  • Statutory confirmations and statements

  • Year-end tax statements (PIT 11)

  • Social security and tax‑related registration, deregistration, data management and documentation (incl. Platnik system, ePUE platform)

  • Maintain the process of garnishments, cooperation with bailiffs, and deductions

  • Statistical and regulatory reporting for local authorities (PFRON, GUS)

  • Monitor Employees’ periodical medical checkups and prepare required documents

  • Hard‑copy documentation handling where legally required (incl. Personnel Files)

• Ensure full compliance with Polish labor law, social security regulations, tax rules, and documentation retention requirements

• Act as a subject matter expert for Poland HR Administrative services, proactively identifying compliance risks and raising mitigation actions

• Respond as subject matter expert (Tier 2) to Employees questions related to HR Administrative topics for Poland

• Support audits, inspections, and authority requests by preparing accurate reports, documentation, and explanations

• Execute processes with high accuracy and strong attention to detail, ensuring data integrity across HR and payroll systems

• Contribute to stabilization of newly established and transitioned services and ensure smooth day‑to‑day operations

• Maintain and update Standard Operating Procedures (SOPs) and desk procedures for Poland HR Administrative services

• Identify process improvement and automation opportunities to reduce manual effort over time

• Participate in process optimization and automation projects

• Share best practices and contribute to standardization efforts across EMEA HR Administrative Services where applicable

Requirements

• Degree in Human Resources, Labor Law, Business Administration, or a related field

• Proven experience in Polish HR Operations, Payroll support, or statutory administration

• Hands‑on experience with local compliance‑driven HR processes in Poland (mandatory)

• Knowledge of Polish labor law and employment documentation

• Knowledge of Social security and tax reporting obligations

• Knowledge of Platnik system and ePUE platform

• Knowledge of Garnishments, certificates, and statutory filings

• Experience working with global payroll providers (e.g. ADP or similar) is an advantage

• Hands‑on responsibility for employee lifecycle documentation (onboarding, offboarding, contracts, benefits, terminations, work certificates)

• Proven ability to manage physical HR documentation on‑site, including printing, scanning, archiving, secure storage, and traceability in line with Polish legal requirements

• Experience working with Workday system is an advantage

• Ability to manage manual, compliance‑critical processes with precision

• Fluent Polish (mandatory)

• Good working knowledge of English (written and spoken)

Experis to światowy lider rekrutacji specjalistów i kadry zarządzającej w kluczowych obszarach IT. Z nami znajdziesz konkurencyjne oferty zatrudnienia oraz ciekawe projekty IT skierowane zarówno do ekspertów z wieloletnim doświadczeniem, jak i osób, które dopiero zaczynają swoją przygodę w branży IT.